Administrative Assistant

: Category: Employment

Job Location: Bedford, Nova Scotia
Job Title: Administrative Assistant
Reports to: Senior Manager of Invitation and Engagement

Chalice (Canada) is a Catholic, Nova Scotia based organization. Through the generosity of our Canadian supporters, we are able to work in more than 200 communities around the world to provide opportunities for children to receive an education, families to become stronger, and communities to become self-sustaining.

Please explore our website to find out more information about our mission and our organization.

Chalice (Canada) is looking for an organized, detail-oriented, and task-focused individual for the role of Administrative Assistant.

The Administrative Assistant works within the Invitation and Engagement department, and is responsible for assisting in daily office needs and managing general administrative activities within the department. The Administrative Assistant works in and contributes to the faith and prayer filled environment at Chalice, and also holds values that align with the Catholic values of Chalice. The successful candidate will have experience working in a similar position, have proficiency using the Microsoft Office/Office 365 suite of programs (including Word, Excel, Outlook, and Teams), and possess strong time management and organizational skills.

Key Areas of Responsibility

Prepare outgoing mail for the department, including letters and correspondence.
Accept incoming mail for the department and distribute to appropriate staff as needed
Reading, resopnding, and/or redistributing donor email communications as necessary from the general inquiry Chalice email address
Data entry as assigned
Updating report and spreadsheets for the Engagement Team as needed
Inputting invoices and payments for the departmental budget
Preparing departmental reports and maintaining appropriate filing systems
Ensure the efficient and smooth day-to-day operation of the department
Maintain a current knowledge and a clear understanding of Chalice's campaigns and activities to better support staff
Occasional interaction and support to in-office supporters and volunteers as required
Attend departmental, team, and daily prayer meetings
Perform other duties as assigned by the supervisor.

Qualifications

• Minimum 2 years working experience in a similar role

• Strong organizational and time management skills

• Detail oriented and committed to deadlines

• Experience working with a donor relations database

• Proficient in Office 365 Suite; Excel, Outlook, Teams, Word, etc.

• English Language proficiency - mandatory

• French Language proficiency - considered an asset

• Work related experience in charitable or not-for-profit would be considered an asset.

Other Requirements

• 40 hours a week, Monday to Friday; with availability to work overtime as necessary

• Must be comfortable working in a Catholic, faith and prayer filled environment

• Knowledge, familiarity, and involvement with the Catholic Church and Faith will be considered an asset.

Benefits

Chalice (Canada) offers benefits including paid vacation, shortened summer work weeks, as well as health and travel insurances.

To Apply:

Please forward you cover letter and resume directly to HR@chalice.ca with Admin Assistant in the subject line of the email by September 13, 2021. Please state your salary expectation and availability. We thank all those who apply for their interest in the position; however, only those considered for an interview will be contacted.